ConnectCarolina Newsletter  |  August 19, 2015

Top News in Brief

Please read and share!

Save the Date: ConnectCarolina User Conference

Watch the Video: July Activities Update

New ConnectCarolina Mobile App for Students

Upcoming Outages

Update on Turning off Legacy Systems

New Resources: GradStar Webinar & ePro Tips

Scroll down for more details!


Save the Date: ConnectCarolina User Conference Scheduled for Oct. 21

By users, for users.  The User Conference is a free, one-day event that provides an opportunity for users to learn how to get the most out of ConnectCarolina and InfoPorte.  Participants will:

• Discover tips and tricks for becoming more productive and efficient

• Find out how to use other tools (like Excel) to do more with your data

• Share your knowledge with colleagues and learn from their experiences

Registration will be required (but is not yet available).  Go to the User Conference page to sign up for a reminder when conference registration opens.

Tell Us What You'd Like to See at the User Conference!

What topics would you like to see covered at the User Conference?  Fill out this quick survey to help us make sure that the User Conference is packed with useful, informative sessions that will benefit you.


July Activities Update Video

The ConnectCarolina/InfoPorte team and the Finance and HR/Payroll business owners continue to work hard to address problems and make improvements.  Please take a few minutes to watch this video on July 2015 activities in ConnectCarolina and InfoPorte.

Miss our previous update videos?  Catch up with all the Summer 2015 update videos.


New ConnectCarolina Mobile App for Students

Students can use ConnectCarolina on mobile devices through the CarolinaGo app.  The app is available for both Apple and Android devices.  The app is only available for students at this time. More info here.


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Upcoming Outages

Two upcoming outages:

Sat., Aug. 29, 5am to approx. 12 noon
There will be a ConnectCarolina maintenance outage on Saturday, Aug. 29, beginning at 5:00am and ending at approximately 12 noon. This affects the Student Administration component of ConnectCarolina and the ePAR hire form for HR/Payroll as well as some services related to Onyen, PID and Guest ID. The Finance component is NOT affected by this outage.

Tues., Sept. 1, 5pm to approx. 12 midnight:
There will be an outage affecting the Student Administration component of ConnectCarolina on Tues., Sept. 1, beginning at 5:00pm and ending at approximately 12 midnight as part of the Fall census activities. Census is the official University enrollment reporting date. This affects the Student Administration component of ConnectCarolina and the ePAR hire form for HR/Payroll as well as some services related to Onyen, PID and Guest ID. The Finance component is NOT affected by this outage.

Latest system status:

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Update on Turning Off Legacy Systems

A timetable for legacy system transitions and decommissioning has been published here. This table will be updated as new information comes available. 

The Legacy Systems page is your one-stop source for information on the transition of University administrative systems replaced by ConnectCarolina and InfoPorte. Some of these legacy systems have already been turned off and soon, more of these systems will be decommissioned.


New Tools and Resources

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GradStar Webinar

This webinar covers two new error checks that have been put into the GradStar system, and what you can do to prevent such errors.  GradStar can no longer process entries with errors, which could affect whether recipients receive their awards.

Watch the webinar on YouTube, or download the webinar slides in PPT or PDF.

ePro Tips Page

ePro Tips Page

Do you buy from Staples, Fisher Scientific or any of the other catalogs available through ConnectCarolina ePro? Take a look at the resources on this page—they could save you a little time and make your orders go more smoothly.

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Budgeting Documents for FY 2016

Make sure you check out new budgeting documents that describe business processes, rulesets and budget definitions effective FY 2016.

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Quick Reference for Financial Reporting

Need to know what reports will help you find your budget balances? Or which reports are best to use when reviewing grants?  The Quick Reference to Financial Reporting provides that and more.

BOOKMARK IT!:  Go to the Resources page for documentation, recorded webinars, slideshows, student guides and more helpful information about using ConnectCarolina and InfoPorte.

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How to Request a New Report

Have an idea or need for a new report?  There is a new process in place for making those requests.  View this PDF for the three steps to take to request a new report.

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Get a Grants Management Poster

Work in a lab, support researchers or manage grants?  Request a copy of this poster that provides helpful tips for grants management in the current system.

Follow the link to preview the poster and find out how to request your copy.  Copies are free and available to everyone.


Timing of Transactions From ConnectCarolina to InfoPorte

Important Reminder for Finance Users: Transactions entered in ConnectCarolina appear in InfoPorte the next day, not immediately.  Some transactions -- particularly payroll and some procurement transactions such as canceling a purchase order -- may not be available in InfoPorte until the following Monday (because they are processed over a weekend).


Need Access?

The way to request access to ConnectCarolina and InfoPorte has changed. Find out what to do if you need access to these systems.


Know someone who needs to know more about ConnectCarolina?  Forward this newsletter and encourage them to subscribe.  Thanks!