ConnectCarolina Newsletter  |  September 16, 2015

Top News in Brief

Please read and share!

Deadline: Retro Funding Adjustments prior to 10/1/14

Pre-Register: ConnectCarolina User Conference

Easier to Find: Computer-Based Trainings

VPN Secondary Password Changing

ImageNow Outage Oct. 2 - 4

Update on Turning off Legacy Systems

Latest Training and Resources

Scroll down for more details!

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Retro Funding Swap Deadline

Effective Oct. 1, 2015, the Funding Swap ePAR system will no longer accommodate retroactive salary funding adjustments for the period prior to the launch of ConnectCarolina Finance and HR/Payroll (Oct. 1, 2014).  All adjustments must be submitted prior to 12 noon on Sept. 25, 2015.

Read the entire Finance memo.


Pre-Register for the User Conference Scheduled for Oct. 21

By users, for users.  The ConnectCarolina/InfoPorte User Conference is a free, one-day event that provides an opportunity for you to learn how to get the most out of ConnectCarolina and InfoPorte.  Participants will:

• Discover tips and tricks for becoming more productive and efficient

• Find out how to use other tools (like Excel) to do more with your data

• Share your knowledge with colleagues and learn from their experiences

Registration will be required (but is not yet available).  Go to the User Conference page to sign up for a reminder when conference registration opens.

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Easier to Find ConnectCarolina Computer-Based Trainings

All ConnectCarolina training documents and resources are now in one place!  Visit the updated Resource Documents page to find PDFs, recorded webinars, slide decks and now all computer-based trainings listed.

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VPN Secondary Password Changing Sept. 30

Do you access ConnectCarolina from off-campus using VPN?  On Sept. 30 at 8:00 a.m., the secondary password for all campus VPN users will be changed. Find the new password and VPN instructions at


ImageNow Outage Oct. 2 - 4

Beginning Friday, Oct. 2, after 5PM, attachment functionality in ImageNow will be unavailable due to maintenance.   Expect this functionality to be unavailable until Monday morning, Oct. 5, 8AM.

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Update on Turning Off Legacy Systems

A timetable for legacy system transitions and decommissioning has been published here. This table will be updated as new information comes available. 

The Legacy Systems page is your one-stop source for information on the transition of University administrative systems replaced by ConnectCarolina and InfoPorte. Some of these legacy systems have already been turned off and soon, more of these systems will be decommissioned.


New Training and Resources

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ConnectCarolina Classes Added to the Calendar

The ConnectCarolina training schedule was recently filled in through the end of the calendar year.  View the calendar to see all the Finance, HR/Payroll and Reporting classes available.

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Using the Customer Billing Management (CBM) System

This new computer-based training is now available. This self-paced course describes how billing areas use CBM to charge campus customers and explains the reconciliation timeline.

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GradStar Webinar

This webinar covers two new error checks that have been put into the GradStar system, and what you can do to prevent such errors.  GradStar can no longer process entries with errors, which could affect whether recipients receive their awards.

Watch the webinar on YouTube, or download the webinar slides in PPT or PDF.

ePro Tips Page

ePro Tips Page

Do you buy from Staples, Fisher Scientific or any of the other catalogs available through ConnectCarolina ePro? Take a look at the resources on this page—they could save you a little time and make your orders go more smoothly.

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Quick Reference for Financial Reporting

Need to know what reports will help you find your budget balances? Or which reports are best to use when reviewing grants?  The Quick Reference to Financial Reporting provides that and more.

BOOKMARK IT!:  Go to the Resources page for documentation, recorded webinars, slideshows, student guides and more helpful information about using ConnectCarolina and InfoPorte.

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How to Request a New Report

Have an idea or need for a new report?  There is a new process in place for making those requests.  View this PDF for the three steps to take to request a new report.


Timing of Transactions From ConnectCarolina to InfoPorte

Important Reminder: Transactions entered in ConnectCarolina appear in InfoPorte the next day, not immediately.  Some transactions -- particularly payroll and some procurement transactions such as canceling a purchase order -- may not be available in InfoPorte until the following Monday (because they are processed over a weekend).


Know someone who needs to know more about ConnectCarolina?  Forward this newsletter and encourage them to subscribe.  Thanks!