ConnectCarolina Newsletter  |  June 24, 2015

Top News in Brief

Lots of valuable information in this edition
of the newsletter -- please read and share!

June 25 Outage

Starts Today: Fiscal Year End Crunchtime Hotline

Fiscal Year End Deadlines

New: Quick Reference for Financial Reporting

New: WebTravel Reporting

New InfoPorte Reports Notes and Webinar

Scroll down for more details!

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Outage Image

Outage on June 25 at 5pm

There will be an outage affecting some components of ConnectCarolina on Thursday, June 25, beginning at 5:00pm and ending at approximately 12:00am as part of the Summer II census activities.

Visit the System Status page for more information.

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Conference Call Image

Starts Today: Fiscal Year End Crunchtime Hotline

Have questions about fiscal year end?  The Crunchtime Hotline is a daily, 4:00pm conference call with representatives from Finance, HR/Payroll and Research to answer your questions about fiscal year end.  Visit the website for call-in information.

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Fiscal Year End Deadlines

A few final deadlines for fiscal year end are approaching.  Find the full list of deadlines here.

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Reporting Image

New Quick Reference for Financial Reporting

Need to know what reports will help you find your budget balances? Or which reports are best to use when reviewing grants?  The new Quick Reference Guide to Financial Reporting provides that information and more.

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WebTravel Reporting Image

New: WebTravel Reporting

An enhancement has been made to the Web Travel system that allows users to generate travel reports. See the updated Web Travel training guide for more information and instructions.

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Survey Link

Last Chance to Give Us Feedback!

How are you doing using ConnectCarolina and InfoPorte?  What we can do to improve these systems? Take the survey now and be entered for a chance to win an iTunes gift card!

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Chartfield Checker Logo

Chartfield Checker Tool

Use the new Chartfield Checker to validate a chartfield string to make sure it passes budget check and to ensure that you are using a valid combination of chartfield values.  Click for more information and training materials.

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Reporting Image

New Reports Notes

New reports to help with fiscal year-end will be available on Monday, June 15.  We will issue release notes on Monday; these will be on the Reporting page of the ccinfo website. 

Reports Release Webinar

Join us on Tuesday, June 16 at 1:00pm to 2:00pm for a webinar on the latest reports release.  Check the Reporting page for up-to-date info on this webinar.

Reporting Newsletter

Sign up for the Reporting Newsletter to make sure you always receive the latest information.

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Short-Term Retro Tool Suspense Reports 

A new report is now available to users of the Retroactive Funding Transfer Application (short-term retro tool). This report allows users to quickly see the status of short-term retro tool actions so that labor expenses still in suspense or in process can be addressed before fiscal year end. 

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Timing of Transactions From ConnectCarolina to InfoPorte

Important Reminder for Finance Users: Transactions entered in ConnectCarolina appear in InfoPorte the next day, not immediately.  Some transactions -- particularly payroll and some procurement transactions such as canceling a purchase order -- may not be available in InfoPorte until the following Monday (because they are processed over a weekend).

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Recently Added Training Documents

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New Budgeting Documents Added for FY 2016

A new series of budgeting documents describes business processes, rulesets and budget definitions effective FY 2016.

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Journal Imports

During fiscal year-end, MOU leads and select delegates have the ability to import journals into ConnectCarolina from a flat file.  A new series of documents, including step-by-step instructions, is now available.

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Purchasing and Receiving: Useful Info

This document, which lists useful inquiries for managing, tracking and reviewing POs and requisitions, has been updated with currently available inquiries and additional instructions.

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Queries for Reviewing Open Transactions

Perfect for year-end preparing, this document outlines steps for running a query in ConnectCarolina and the queries currently available to campus.

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More Answers in Training Resources

Need a reminder of something you learned in training? Wondering if there is a tip or trick on a certain procedure? Check out the Training Resources page where you will find help documents, recorded webinars, quick reference cards and more. Bookmark the page and refer back to it often!

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Known Issues and Recent Fixes

Notice that something isn't working?  Wondering if a fix has been made?  Find information about what we are working on at a single page on the CCinfo website.  Check out the Issues and Fixes page.

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Need Access?

The way to request access to ConnectCarolina and InfoPorte has changed. Find out what to do if you need access to these systems.

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